Process for consistency on knowledge management

Hi!
it’s really bugging me. But I need to determine a USEFULprocess for using daily notes + zettel notes that I can repeat – i.e. if I have a meeting with someone. do you create a new zettel note and create backlinks to things like the date, persons name, and their company and key topics discussed are backlinked, and the rest is just freely written into the zettel note.

I know that you are meant to just go with the flow and use it how it feels best… etc, but I need a process.

What’s yours?
Does it work well?
Any tweaks/ comments?

Thanks