Help! How to manage all my books, reports, articles? Is Zotero the only answer?

Hi everyone,

I am a Mac user and PhD candidate looking for some advice.

As an ADHD/OCD type person, I’m really trying to reduce friction in my file management.

For my PhD I use (and pay for) Zotero for academic books and articles (PDFs), and grey literature including reports, case studies, and news articles, as well as the odd conference presentation or paper. Using Zotero beta, I make highlights and annotations and export these to Obsidian.

For personal reading or academic books I can only get in EPUB, I use a Kobo and Calibre to manage the metadata, etc.

I would really appreciate some help in finding a single app or very simple workflow that can accomplish the following:

  • Export reference lists in APA
  • Search the text of PDFs and EPUBs (I don’t really like topical/keyword tags and prefer to use folders for projects)
  • Export highlights, annotations
  • Syncs with Kobo, including highlights, annotations made on that device

I have heard of DEVONThink but know very little.

Thanks for reading this far and for your help!

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